Legal Productivity Tool Use Cases
Examples of where we have helped legal departments use Microsoft 365 Copilot & OpenAI ChatGPT for increased productivity, efficiency and effectiveness.
Legal
Legal teams work across the organisation, interacting with Leadership, Sales, HR and Compliance teams. Our engagements see that much of their workload is focussed on managing contracts, compliance and communication across these departments. The use of Microsoft 365 Copilot and ChatGPT simplifies drafting, analysis research and document organisation, reducing time spent on repetitive work and keeping focus on essential human work for accuracy and clarity.
Common Use Cases Identified
- Legal research and document reviews.
- Drafting contracts, identifying risk and validating contract amendments.
- Version control and feedback loops.
- Managing compliance updates.
- Leadership reporting.
Contract Drafting and Review
Drafting and reviewing contracts manually takes hours and risks potentially damaging inconsistencies without a series of checks and peer reviews. Teams have a strong dependancy on on templates that still need significant rewriting.
Approach: Analyse and 1st draft of contracts & clauses in Copilot Notebook/ChatGPT Projects. Copilot Word/ ChatGPT Canvas to draft and refine, aligning language and formatting with required standards. Copilot WorkChatGPT for review & check.
Tools Used: Copilot Word / ChatGPT Canvas, Copilot Notebook / ChatGPT Projects, Copilot Work/Chat or ChatGPT
Impact: 70% time saved on analysis, 70% time saved on drafting, 60% improvement in consistency content drafting.
Legal Research
Finding and summarising relevant cases, regulations or references is time consuming and dependant on access to the right sources. Often even with the right resources it takes multiple reviews to identify & extract required information.
Approach: Focused searches using Copilot Research Agent or ChatGPT Deep Research to gather relevant text. Analyse and extract in Copilot Notebook or Projects, Copilot Word /ChatGPT Canvas to for concise summaries and guidance notes.
Tools Used: Microsoft Research Agent / ChatGPT Deep Research, Copilot Notebook / ChatGPT Projects, Copilot Word
Impact: 75% faster research turnaround, 50% improvement in clarity of analysis
Summarising Legal Documents
Lengthy contracts and ammendment requirements are reported to significantly slow down communication. Manual summaries take time and often miss key elements leading to additional reviews and delay to agreement signoff.
Approach: Sandboxed Copilot Notebook/ChatGPT Projects for analysis and extraction. Copilot Word or Canvas for drafting obligations, risks and next steps aligned with organisational required structure.
Tools Used: Copilot Word / ChatGPT Canvas, Copilot Notebook / ChatGPT Projects
Impact: 80% time saved on summarising, 60% improvement in clarity of communication
Managing Cross Department Requests
Legal teams report 40% of their efforts are spent on ad hoc requests from other departments, ranging from document checks, quick clarifications and time sensitive 3rd party demands. These create a backlogs to existing work.
Approach: Copilot Agent/CustomGPT or Copilot Notebook/ChatGPT Projects to provide a systematic review, analysis and response aligned to orgisations legal approaches. Copilot Word or Canvas drafts responses faster and keeps tone consistent across the team.
Tools Used: Copilot Agent/CustomGPT or Copilot Notebook/ChatGPT Projects, Copilot Word / ChatGPT Canvas
Impact: 80% time saved on analysis, 50% time saved on response drafting, 2x improvement in consistency
Policy and Compliance Updates
Regulatory updates are often frequent and unclear, policy alignment takes time and requires multiple drafts to ensure compliance. Cross checking against past versions is manual & error prone leading to delays.
Approach: Master policy documents configured in customised Copilot Notebook/ChatGPT Projects. New updates are reviewed and analysed highlighting changes required with rational. Copilot Word is used to identify affected sections and draft revisions for human review.
Tools Used: Copilot Word / ChatGPT Canvas, Copilot Notebook / ChatGPT Projects
Impact: 65% faster update cycles, 70% reduction in manual comparison errors