HR Productivity Tool Use Cases
Examples of where we have helped HR use Microsoft 365 Copilot & OpenAI ChatGPT for increased productivity, efficiency and effectiveness.
HR
HR teams balance recruitment, performance, policy & development, all while managing large volumes of documentation and communication. We have helped Human Resources teams use Microsoft 365 Copilot and ChatGPT to simplify this workload while staying in complete control, allowing them to reinvest their saved time supporting management and the workforce instead of managing process and paperwork.
Most Common Use Cases Identified
- Screening CVs and scheduling interviews.
- Updating & maintaing policies consistently.
- Faster, more precise, nore effective performance reviews.
- Creating structured tailored employee learning & develoment plans.
- Employee engagement feedback analysis.
Candidate Review & Reccomendation
Recruitment teams spend hours reviewing applications and comparing CVs. This process is repetitive, manual often includes inherient bias & prone to missing good candidates.
Approach: CV and candidate data export into Copilot Notebook or ChatGPT Projects. Copilot Work/Chat or ChatGPT Canvas to identify key skills, match them to job requirements and generate summaries for hiring managers.
Tools Used: Copilot Word / ChatGPT Canvas, Copilot Notebook / ChatGPT Projects
Impact: 75% time saved on shortlisting, 60% faster candidate summaries, 300% more candidates evaluated
Creating Tailored Learning Paths
Building learning plans is time consuming, especially when needs vary by role. Training options, materials and feedback gets missed/not optimally aligned wasting potential.
Approach: Combine feedback data, performance notes, goals and analyse them against internal and externally available training courses inside Copilot Notebook or ChatGPT Projects. Plan and create tailored learning plans in Word or Canvas that focus on the right topics for each person.
Tools Used: Copilot Word / ChatGPT Canvas, Copilot Notebook / ChatGPT Projects
Impact: 90% time saved on learning plan creation, 50% improvement in goal alignment fewer revisions, 90% faster turnaround.
Performance Review Analysis
Performance review season means lots of time preparing, chasing and analysing employee performance. Learners have set out this dominates their workload and needs imput from multiple sources including employees, managers and HR.
Approach: Copilot Notebook or ChatGPT Projects to gather feedback, results and self-assessments. These tools then systematically analyse strengths, development areas and agreed actions in a consistent approach. Copilot Word is used to draft reports and outputs shared with employees and managers.
Tools Used: Copilot Notebook / ChatGPT Projects, Copilot Word / ChatGPT Canvas
Impact: 90% time saved on review, 80% improvement in clarity and 40% improvement on impact.
Policy Writing and Updates
Policies need to stay current but updates are often delayed due to manual rework. Benchmarking vs previous policies needs to be accurate as well as correct alignment with internal compliance and local laws.
Approach: HR teams store existing policies, compliance and legal requirements in Copilot Notebook or ChatGPT Projects as a closed sandbox tool. Changes that are required are analysed here, drafted and then finalised in Copilot Word keeping tone and structure aligned with approved templates.
Tools Used: Copilot Word / ChatGPT Canvas, Copilot Notebook / ChatGPT Projects
Impact: 70% reduction in policy revision time, 80% improvement in document consistency
Employee Engagement Analysis
Survey results often takes weeks to process. Analysis often identifies missing engagement which adds delays to the process. Trends are challanging to identoify in a manual process, tools used are often valuable but difficult to use.
Approach: Import engagement survey responses into a dedicated Copilot Notebook or ChatGPT Projects customised for the analysis. Copilot summarises results as per the required process, often theme, sentiment and department, producing a clear overview of what matters most to employees.
Tools Used: Customised Copilot Notebook/ChatGPT Project, Copilot Excel, Copilot Word
Impact: 75% time saved on analysis, 60% faster turnaround for action planning